Notice regarding the handling of personal information

The Japanese Society of Dysphagia Rehabilitation strives to handle personal information appropriately in accordance with the following regulations.

1. Collection of personal information

The Japanese Society of Dysphagia Rehabilitation (hereinafter “the Society”) collects information that could be used to identify specific individuals, but only to the extent necessary to carry out its activities in accordance with the Society’s objectives. As a rule, when personal information is collected, the purpose of collection is clearly stated and collection is subject to the consent of the provider.

Purpose of use of personal information
1.Management of
the Society
  • Member registration, corrections when changing registration information, membership resignation procedures
  • Annual membership fee management
  • Dispatch of official journals, communication documents, etc.
  • Creation of membership list
2.Editing of
official journals
  • Contacting authors
  • Requesting reviews of papers submitted to delegates, etc.
3.Management of
annual academic meetings
  • Confirmation of membership (when submitting abstracts, registering participation, registering on the day)
  • Abstract submission, registration of participation, delivery of materials, etc.

*If the management of an annual academic meeting is outsourced to an external contractor, the meeting chairperson will supervise the contractor, and both the meeting chairperson and external contractor will submit a written pledge (in the format of the Society) to the secretariat of the Society declaring their commitment to comply with all rules regarding the handling of personal information.
4.Surveys conducted
by the Society
  • Fact-finding survey of members
  • Academic survey of members
5.Community awareness
and Support for
research activities, etc
  • Notice of executive board-approved training sessions, seminars, etc. sponsored by related organizations
  • Executive board-approved questionnaires and other surveys conducted by related organizations

*Internal rules of the executive board members regarding the provision of information to a third party: If the executive board members are fully aware of the use of the information and deem it useful in supporting activities such as education and research relating to the field of dysphagia rehabilitation, a list of relevant members (name, position, and name, address, and contact information of their organization) can be provided to the third party after it submits a written pledge (in the format of the Society) declaring that it will comply with the rules regarding the handling of personal information. After the personal information is provided, a notice about the provision of the personal information is published in the official journal of the Society.

2. Use of personal Information

The Society uses collected personal information only within the scope necessary to achieve the purpose of collection. However, in any of the following cases, the information may be used or shared with a third party for a purpose other than that for which it was collected.

  • (1) The personal information provider agrees or consents to the disclosure of the personal information.
  • (2) The handling of personal data is outsourced within the scope necessary to achieve the purpose of collection.
    (e.g., web data management of membership information, billing of membership fees, delivery of the Society’s official journal, etc.)
  • (3) The executive board members deem it necessary for the operation of the Society.
  • (4) The disclosure is required by law.

3. Management of personal information

The Society makes every effort to properly manage collected personal information, to prevent its leaking (outside the Society), corruption, falsification, and loss. Furthermore, all contractors, organizations, etc. to which the Society outsources any service are contractually obligated to properly manage personal information to the same degree as the Society.

4. Disclosure and correction of personal information

If a provider of personal information requests the disclosure of their personal information, the Society will, as a rule, disclose such information without delay. In addition, if a provider of personal information requests the correction of their personal information, the correction will be made, as a rule, without delay.

5. Handling of personal information on the web

The use of this website is at the user’s own risk. The Society cannot assume any liability for any loss or damage arising from the use of any information obtained from this website or any other website linked to this website.

6. Changes to rules regarding the handling of personal information

These rules are subject to change without notice, to comply with changes in the law, or for any other reason. The latest rules are always applied to personal information collected by the Society. Any changes in rules are posted on the Society’s website and are effective from the date of posting.

7. Inquiries regarding the handling of personal information

For inquiries regarding personal information, please contact:
Secretariat of the Japanese Society of Dysphagia Rehabilitation
Tel: +81-52-848-6570 Fax: +81-52-848-6569

About SSL
This website supports "SSL" to protect your personal information. By using a web browser that supports SSL, all personal information that you enter, such as names, addresses, and telephone numbers, is automatically encrypted before it is sent/received. This means that even if transmitted data is intercepted by a third party, there is no risk that the data can be read. *SSL (Secure Socket Layer) is a security function that encrypts information for communication over the Internet.

About access logs
The Society’s website keeps a record of all visitors to the site in the form of access logs. An access log includes the domain name and IP address of the person accessing the site, the type of browser used, and the date and time of access, but it does not usually contain information that could identify an individual. These access logs are used for website maintenance and management and for statistical analysis of usage; they are not used for any other purpose.